PowerApps is an enterprise service that lets you connect, create, and share business apps with your team in minutes and help to build highly tailored application with optimize user experience. You can expedite the business solution with Power Apps as well as SharePoint Online.

Problem Statement

We are creating a solution for audit department. Audit department need to maintain the reports as well as reference document during audit process.

Blueprint approach

Let’s gets start, how we can design and implement such problem statement in optimize way.

Solution Approach

Create Library to store content and List or Library to store all reference documents.
Design SPFx extension solution to deploy at specific library, which will call Modal Dialog with Iframe.
Design Power Apps form calls the same from Modal Dialog with Iframe section.
PowerApps form then saves the data into SharePoint Online List or Library.

Prerequisites

1. Office 365 subscription

Site Collection with Admin Access & App Catalog at Site Collection level
Enable App catalog at Site Collection Level: https://docs.microsoft.com/en-us/sharepoint/dev/general-development/site-collection-app-catalog
SharePoint site i.e. Team and Communication

2. SPFX environment set up

node (version 10) – download node from https://nodejs.org/en/download/
npm (version 6)
Install yeoman and gulp using below command
npm install -g yo gulp
Install sharepoint generator
npm install -g @microsoft/generator-sharepoint
Ref document:- https://docs.microsoft.com/en-us/sharepoint/dev/spfx/set-up-your-development-environment

3. Install visual studio code for code editor - https://code.visualstudio.com/

4. Office 365 Subscription should have access to PowerApps.

Implementation approach

Step1: Create Schema

Login to SharePoint Online Teams or Communication site
Create Library with name: Audit Report
Create a List with name: Audit Reference

First, Let’s start with power apps form creation

Step 2: Navigate to PowerApps Form

Step 3: Create Canvas App

Click on ‘Canvas app from blank’.

Step 4: Power App Name

Select app name as ‘Audit Report Reference’, click ‘Create’.

Step 5: Update the app size.

Go to file from menu bar, then select settings -> click on ‘screen size + orientation’ -> select custom give width as 1024 and height as 550.

Click Apply and back button.

Step 6: Rename the Screen

Rename default Screen1 as ‘EditScreen’. Clicking on 3 dots will give option to rename.

Step7 Insert Form and Rename to Edit Form

Click on ‘insert’ from menu bar. Select ‘Edit’ form.

Rename form1 as ‘EditFrom’

Step 8: Connect to SharePoint Online Data source

Click on ‘connect to data’.

Search for SharePoint in data source options. And select SharePoint.

Type/paste your site URL, and click ‘connect’.

Select the list ‘Audit Reference’. Click ‘Connect’.

Step 9: Change Form DataSource and Form Mode

Select ‘EditForm’, and select data source as ‘Auditreference’ and default mode as ‘New’ from right pane properties.

Step 10: Populate Fields at Form

Edit form populate with fields.

Select datacardvalue of ‘Title’ field.

Step 11: Modify the default formula of Control

Change the default formula as ‘Param("Input")’

Step 12: Add Button Control and Set Navigation

Select ‘EditScreen’. Click on ‘insert ’ on menu bar. Click on button.

Button will get added to screen, rename the button as ‘Save’, in left side tree view.

Place (Drag and drop) the button below the screen,

Select the button and Change the button text as ‘Save’

Step 13: Add new screen for display message

Select ‘Insert’ in menu bar. Add new blank screen.
Rename that screen as ‘DisplayScreen’ in left side tree view.
Select displayScreen and add a label from menu bar insert option.
Rename the label as ‘DisplayMessage’.

Select label text option and give text as ‘Reference saved successfully, Please click close button to exit the window’
Select label. From menu bar select home, change the font size to 24. Alignment as center aligned.
Change the text color to blue.
Update the label position, size and padding in label properties as shown in below screenshot.

Step 14: Update Navigation

Select EditScreen. Then select ‘Save' button and update ‘OnSelect’ Property to ‘SubmitForm(EditForm);Navigate(DisplayScreen,ScreenTransition.Fade)’